Sample Acceptance Letter

Sample Acceptance Letters

The letter varies depending on whether the paper is a full paper or a tech note

Dear VLHCC'XX Author:

Congratulations again on the acceptance of your paper at VLHCC'XX as a full paper tech note.

If you haven't already done so, please check the advance program on the web page to see when your presentation is scheduled. You will be given 25 15 minutes for presentation including 5 minutes for questions, a total of 3015 minutes.

In an effort to ensure high quality presentations at the conference, we have put together a few guidelines for VLHCC'XX presentations. They are at the end of this message. If your needs change regarding the equipment you will need for your presentation, please be sure to let us know.

We're looking forward to hearing your presentation at the conference.

If you are not the author presenting your paper, please forward this message to your co-author who is doing the presentation.

Sincerely
Program Chair

VL'XX Presentation Guidelines

Fonts: You should not use any font smaller than 24 point bold for any item you want the audience to actually be able to see. That is a minimum -- larger is even better. For rare circumstances such as to label something, 18 point bold may work (but the audience may have to squint to see it).
Colors: If you use colors, make sure they are dark enough and in enough contrast with the background to be visible in a large room seating more than 100 people. If in doubt, try it out first.
Media: Transparencies, 35 mm slides, and short videos are all encouraged. Live demos are OK in very small snippets only. Here are more details about using live demos:
Include only very short live demos in your talk: Demos should be limited to a very _short_ portion of a talk (no more than 3 minutes). Live demos do not allow the essential points of your paper to be communicated well, and the audience is left unenlightened about what your work is actually contributing. Also please remember that any text in your demo will probably not be readable in a large room. Although demos do not thrive very well in paper presentations, VLHCC'XX encourages demos in other forums. If you have a portable version of your system, please feel free to bring it for one-on-one interactions with other attendees.
Control your use of time: We have a careful schedule that has been designed with a number of constraints in mind, and we need to keep to it. The session chairs will be instructed to enforce your time limit. Thus, you should decide in advance which of your topics you will omit if your presentation is moving slower than you expected. One way to do this is to attach sticky notes here and there to your notes or transparencies such as "omit this topic if I've already used 10 minutes" -- and bring a stopwatch that keeps track of the time for you.